Administration Assistant

Job Summary:

We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Warsaw. This role will play a key part in supporting both external liaison efforts and internal administrative operations , ensuring smooth and efficient office functioning.

Key Responsibilities:

External Affairs Support:

• Assist with external communication and coordination with local government agencies, service providers, and business partners.
• Schedule and coordinate meetings, visits, and company-related events with external stakeholders.
• Help prepare official correspondence and documentation required for external interactions.
• Support in translation and interpretation tasks (Polish-English-Chinese preferred, if possible).

Internal Administrative Support:

• Handle daily office administrative tasks such as procurement, office supplies, equipment maintenance, and vendor management.
• Support HR-related admin tasks including onboarding assistance, document filing, and employee communication.
• Organize and maintain office files, contracts, and administrative records.
• Assist with travel arrangements, expense reports, and other logistics for the team.
• Participate in the coordination of internal meetings and activities.

Requirements:

• Bachelor's degree in Business Administration, Communication, or related field.
• 1-3 years of administrative or office assistant experience preferred.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Fluent in Italian and English ; knowledge of Chinese is a strong plus.
• Strong sense of responsibility, flexibility, and ability to work in a multicultural environment.

What We Offer:

• A dynamic and international working environment
• Opportunities for growth and development within a fast-growing global brand