BACK OFFICE & SECRETARY – COSMETICS INDUSTRY

BACK OFFICE & SECRETARY – COSMETICS INDUSTRY

Milo Milano Srl , a company operating in the cosmetics industry, is looking for a Commercial Back Office & Secretary to provide comprehensive operational, administrative, and organizational support to the office and daily business activities.

Responsibilities:

• handling incoming and outgoing communications (phone, email, correspondence)
• managing calendars, meetings, and internal and external communications
• coordinating follow-ups after meetings and agreed actions
• carrying out commercial back office and secretarial activities
• providing administrative support to the sales team
• preparing documents, reports, and presentations
• filing and archiving documents and overseeing proper information flow
• coordinating office suppliers and services (office maintenance, cleaning, servicing, security)
• organizing and ensuring the smooth day-to-day operation of the office and shared spaces
• ordering office supplies and overseeing office equipment
• monitoring contracts, deadlines, and related documentation
• receiving and sending courier shipments
• collaborating with internal departments and the international headquarters

Requirements:

• Knowledge of Polish is considered a plus
• Previous experience in a similar role is required
• strong organizational skills, accuracy, autonomy, and a proactive mindset

Applications: