Contract Administrator

AGAP2, part of the MoOngy Group , operates across 14 European countries , providing engineering and technical consulting services.

Since 2018, AGAP2 Italy has been active nationwide in the following sectors:

Energy, Oil & Gas, Steel, Hydrogen, Power Generation, and Construction.

ABOUT THE ROLE – Project Contract Administrator

We are looking for a Project Contract Administrator with significant experience in contract management within the Oil & Gas industry , preferably on large-scale EPC/EPCIC projects .

The role is responsible for the administration, monitoring, and management of all project-related contracts during the execution phase . The position ensures compliance with contractual terms and conditions, supports change management and claims mitigation, and acts as the focal point between project management, legal, procurement, contractors, and the client on all contractual matters.

Key Responsibilities

Contract Administration

• Administer and monitor EPC/EPCIC, consultancy, and service contracts throughout the project execution phase.
• Ensure contractors’ compliance with contractual obligations, milestones, and deliverables .
• Maintain comprehensive contract files, registers, and correspondence records .
• Review and validate contractual notices, change requests, and variation orders .

Change Management

• Evaluate contractor change requests (time and cost impacts) in coordination with project controls, engineering, and planning teams .
• Prepare change order documentation and ensure approvals in line with project governance.
• Track all variations and maintain a change register to monitor impacts on project scope, cost, and schedule.

Claims & Disputes

• Identify, analyze, and mitigate potential contractor claims .
• Support the negotiation and resolution of claims and disputes in collaboration with legal and commercial teams.
• Prepare claims defense documentation and maintain complete claims records.

Contractual Correspondence

• Draft, review, and issue contractual letters and formal notices to contractors.
• Ensure timely responses to contractor communications within contractual timelines .
• Support project management in client and contractor contractual correspondence .

Reporting

• Prepare periodic contract administration reports (changes, claims status, risks, and key issues).
• Provide input to monthly project progress reports regarding contractual matters.
• Maintain and monitor KPIs related to contractual performance .

Coordination & Compliance

• Work closely with procurement, cost control, planning, and legal teams to ensure alignment and compliance.
• Ensure adherence to corporate policies, procedures, and project-specific requirements .
• Provide contractual guidance to project team members and stakeholders.
• Support internal or external audits and ensure proper archiving of contractual documentation.

Qualifications & Experience

• Bachelor’s degree in Law, Quantity Surveying, Engineering, or Business Administration .
• 7–12 years of experience in contract administration within the Oil & Gas industry .
• Proven experience on large-scale EPC/EPCIC projects .
• Strong knowledge of FIDIC contracts, bespoke EPC agreements, and Oil & Gas contracting models .
• Solid understanding of project controls (cost, planning, and risk) and their interaction with contract management.
• Proficiency in MS Office and contract management tools .
• Excellent communication, negotiation, and drafting skills .
• Fluency in English (written and spoken) is mandatory .

The World Needs You

AGAP2 is an equal opportunity employer . We believe that diversity in all its forms enriches our organization and fosters innovation.

We welcome applications regardless of age, gender, nationality, disability, sexual orientation, religion, or marital status .

Special attention is given to candidates belonging to protected categories in accordance with Italian Law 68/99 (Articles 1 and 18) .

Personal data will be processed in compliance with EU Regulation 2016/679 (GDPR) .