Contract Administrator (Part-Time | 20–25 Hours per Week)

Overview

We’re looking for team members who want more than just a job. If you’re ready to provide organized, detailed administrative support and be part of a company that values professionalism and teamwork—this could be the opportunity for you.

About the Role

We’re hiring a Contract Administrator (Part-Time) . This position is 20–25 hours per week.

This role involves managing administrative responsibilities for paving projects, including preparing bids, securing bonds, maintaining project documentation, and assisting with payments and other office processes. It requires strong organization, attention to detail, and the ability to maintain confidential information while supporting both internal teams and external contractors.

What You’ll Do

• Prepare paving bids for GPI, ensuring all necessary signatures and documents are obtained before the deadline
• Request and secure bonds for all bidding projects
• Complete and organize bidding information sheets in a designated binder
• Process payables as received from the Napoleon office
• Distribute the weekly job list for PPI/GPI projects in the accounting system
• Assign job numbers in the accounting system and job binder, updating information in XBE
• Scan and archive contracts and subcontracts, returning signed documents to contractors along with insurance and workers' compensation certificates
• Request and file tax exemption certificates from subcontractors and maintain proper records
• Provide insurance certificates from the First Insurance Co. portal as needed
• Process MDOT and ODOT contracts, including bonds, 35-day letters, and contractor affidavits, uploading documents to ProjectWise/OneSpan
• Notarize company documents as required
• Assist with phone coverage and general administrative tasks

Physical Requirements

• Prolonged periods of sitting at a desk
• Occasionally lift office materials weighing 10–20 pounds

What You Bring to the Table

• High school diploma or equivalent required
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite and other accounting software programs
• Ability to work independently and in a fast-paced environment
• Excellent organizational skills and attention to detail
• Ability to maintain confidentiality
• Professional communication and teamwork skills

Join Our Team

Precision Paving, Inc. is proud to be an equal opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone:
Email:

Equal Opportunity Employer, including disabled and veterans.

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English, Spanish, Arabic, Chinese

If you want to view the Pay Transparency Policy Statement, please click the link: English