Document Controller - Building Services - Flexible

Energy Dome is a fast-growing company in the energy sector, pioneering the CO2 Battery, an innovative long-duration energy storage solution. Our mission is to accelerate the global transition to renewable energy by providing reliable, sustainable, and cost-effective storage technologies.

In particular we are now looking for a methodical and highly organized person to join our Document Controller team in Milan.

This position is particularly suitable for candidates with experience in technical secretarial work, archiving, or document management , especially in structured environments such as engineering, manufacturing, or large service companies.

You will support the execution of projects and internal operations by managing and organizing technical, procedural, and contractual documentation. You will ensure proper registration, versioning, and archiving of documents, as well as compliance with company procedures and quality standards.

Document Control & Archiving
Ensure accurate file naming, version control, and archiving in shared folders
Prepare and archive transmittals

Template & Quality Compliance
Monitor external document submissions (from suppliers and contractors)
Support implementation of a Document Management System (DMS/EDMS)
Help define and improve documentation procedures

Experience in document control or back-office roles in technical settings
Excellent knowledge of Excel and digital file organization
Fluent or professional working knowledge of English

Experience with document coding systems or EDMS platforms
Familiarity with ISO 9001 and quality control processes

Be part of a fast-growing clean-tech company with real impact
The role offers a gross annual salary between €28,000 and €35,000 , in addition to a variable bonus and a structured benefits package, commensurate with experience and seniority.