EMEA Customs Compliance & Export Specialist

JOB SUMMARY:

Ensure customs compliance relative to the import and export of goods that are handled by the company in its regional activity.

Define logistics solutions for export customers in compliance with Sold-to Export customer country’s regulations and requirements, aligning with the Logistics team to get to the required delivery date; liaise with sales and credit for proper payment solutions alignment and POF from order handling to delivery solution.

Liaise with the 3rd Party Logistics partner, Export customer service, Demand and Supply Planning team, Sales Operations and European Field Engineers.

PRIMARY RESPONSIBILITIES

• Monthly preparation and submission of the INTRASTAT declaration as per the dates set for by the Authorities – back up to Customs
• Monthly and ad hoc review of Customs invoices as well as of Customs broker’s invoice face the activities covered on behalf of Carestream
• HSE codes review and regular updates
• MRN Clearance process for all shipping modes; MRN fulfillment for road transportation and process follow up
• Review formats of invoices and other accompanying transport documents face specific Customs Requirements
• Prepare documents and other supporting material for Customs Audits
• Supervise and fulfill Export declaration requirements as needed
• Maintain and update SOP (Standard Operating Procedures) relative to the above tasks
• Define clear formats for the Logistics team to fulfill properly documentation required for Export customs clearance
• Work in conjunction with our Customs brokers to ensure the bylaw required documents are properly archive and retain in our systems
• Management of documentation compilation, customs declaration review and data entry, with possible contact with customers for information verification
• Import / export customs procedures management
• Maintaining / obtaining international certifications
• Management and verification of the status of exports
• Control and optimization of duties, follow up on required documentation by country of destination , such as CoC certificates, COO etc.

Ensure the 3rd Party Logistics partner complies with legal requirements regarding export documentation and archiving

• Monitor legalization of documents with local authorities and 3rd Party Logistics partner
• Control compliance to US export control law, sanction list and embargoed countries
• Issue monthly customs declaration and duty data reporting

Projects and continuous improvements

• POF measurements, SCLIT defects & root causes for quality improvement.
• Handle recurrent and critical issues within her/his area of responsibility and coordinate corrective and preventive action plans
• Handle projects in his/her area of responsibility

KEY/CRITICAL SKILLS & COMPETENCIES

◦ Self-motivating individual with very good problem-solving skills, able to work as part of a team and on own initiative, proactively seeks best practices, able to work in a virtual team

◦ Manage effectively the information flow with the key operational contacts, internal and external

◦ Customer focused, able to work under time pressure to manage high volume of red emergency orders within short time frame

◦ Capable of cost-efficient working, of applying lean principles, and avoid over-structuring

◦ Able to support any unique situation, in respect of legal and required procedures

◦ Efficient work management between daily routine activities, unplanned situations and projects

REQUIRED EDUCATION & EXPERIENCE

• Certified Logistics specialist with 3-6 years in operational logistics functions and/or Supply Chain experience
• Experienced knowledge of the main transport regulations and international import and export trade rules
• Experienced knowledge of Import/Export compliance rules and regulations
• Strong customs knowledge (Intrastat/Duty data)
• SAP intermediate to advanced user; Excel intermediate to advanced user
• Aptitude for teamwork.