Executive Assistant & Junior Strategic Operations Support

Executive Assistant & Junior Strategic Operations Support

We are looking for a sharp, proactive and highly reliable junior professional to support senior leadership in a fast-paced international environment across luxury travel, private mobility, private aviation and real estate services.

This is not a traditional assistant position.

It is a hands-on, high-exposure role for someone who wants to work closely with top management, learn fast, take ownership and be involved in business-critical priorities across multiple areas.

You will act as a trusted support to the CEO and leadership team, helping manage priorities, coordinate projects and ensure that key activities move forward with speed, accuracy and discretion.

What you will do

You will support the leadership team across a wide range of activities, including:

• Managing and prioritizing the CEO’s agenda

• Coordinating meetings, travel and international logistics in a premium international context

• Supporting cross-functional projects across operations, marketing, legal and business development

• Preparing documents, presentations, reports and executive summaries

• Managing confidential communications and high-level stakeholder interactions

• Following up on key priorities, deadlines and action points

• Liaising with internal teams, external partners and advisors across different countries

• Supporting the organization of events, meetings and international activities

• Helping improve day-to-day operational efficiency

• Supporting business activities connected to luxury travel, private aviation, private mobility and real estate services

Who we are looking for

We are looking for someone smart, organized, discreet and highly adaptable.

This opportunity is particularly suited to a junior / early-career professional who wants to accelerate their career, gain direct exposure to senior decision-makers and work in a dynamic environment where no two days are the same.

The ideal candidate is comfortable with changing priorities, tight deadlines and a high-performance working rhythm. Flexibility, ownership and the ability to stay calm under pressure are essential.

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Must-have requirements

• Fluency in Italian, English and French

• Active VAT number / freelance status, or equivalent

• Previous experience in one or more of the following areas:

– Executive Assistant

– Personal Assistant

– Junior Chief of Staff support

– Project Coordination / Project Management

– Office Management

– Business Operations

– Marketing Operations

– Legal Assistant / Paralegal support

Applications without fluency in Italian, English and French will not be considered.

Nice-to-have experience

Exposure to at least two of the following areas will be considered a strong plus:

• Marketing and communication

• Legal support, contracts, compliance or corporate basics

• Business operations, HR or organizational management

• Luxury travel, hospitality, private aviation, mobility or high-end client services

• Driving license

Key qualities

We are looking for someone with:

• Excellent organizational skills

• Strong attention to detail

• Fast execution and follow-through

• Clear and professional communication

• High discretion and confidentiality

• Strong problem-solving mindset

• Ability to manage multiple priorities at the same time

• Digital confidence with Google Workspace, Microsoft Office and project management tools

• Flexibility and willingness to travel when required

• Availability to support senior leadership in a demanding and fast-moving environment

• Curiosity, energy and willingness to learn quickly in an entrepreneurial setting

What we offer

• Freelance collaboration

• Direct exposure to top management and strategic decision-making

• A dynamic, international and entrepreneurial environment connected to luxury travel, private mobility, private aviation and real estate

• A steep learning curve and real opportunities for professional growth

• Involvement in projects across different business areas

• Travel expenses covered when applicable

• Hybrid working model: remote work with on-site presence when needed

This role is best suited to someone who is ambitious, flexible, resilient and ready to work at a high pace in close contact with senior leadership.