Executive Assistant (L.68/99)

We Welcome Everyone! We are committed to fostering an inclusive workplace. Satispay offers this opportunity to candidates eligible under specific employment protection laws, including those with disabilities or other protected status, in line with Italian law (L.68/99). We encourage candidates from all backgrounds to apply.

What You Will Be Doing

As an Executive Assistant (L.68/99), you will act as the primary facilitator for the executive's daily operations. This is a high‑visibility role requiring a gatekeeper mentality balanced with problem‑solver execution. You will be responsible for the seamless coordination of the executive professional life within the Product and Engineering organization. Here is what your day‑to‑day will look like:

• Master Calendar & Oxygen Management – By proactively managing a complex calendar for multiple executives, prioritizing high‑leverage meetings while protecting deep work time.
• Lead Meeting Lifecycle & Briefing – By producing daily briefing packs, attending key meetings to capture minutes, and ensuring all action items are tracked to completion across the executive team.
• Orchestrate Travel & Logistics – By managing end‑to‑end global travel and logistics—including conferences and roadshows.
• Drive Internal Operations & Culture – By acting as a Program Manager to ensure company‑wide deadlines are met and organizing internal All‑Hands, team ceremonies, and celebrations.
• Collaborate on Executive Material – By ensuring the executive has all necessary decks, data reports, and PowerPoint presentations ready 24 hours before they are needed.
• Handle Administrative Operations – By handling expense reporting, procurement requests, document management, and other operational tasks that keep things running efficiently.

Expect challenges, collaboration, and the freedom to bring your ideas to life. Things change quickly here, so be ready to adapt, take initiative, and maintain a consistent executive voice in all communications.

Who We’re Looking For

• Proven Executive Support Experience – 5‑7 years in a high‑pressure support or operations role, ideally within scale‑up tech, finance, or consultancy environments.
• Anticipation & Strategic Thinking – The ability to see around corners, solving conflicts or logistical issues before the executive even knows they exist.
• Tools & AI Proficiency – Mastery of Google Suite, Slack, and Notion, and proficiency in using AI to optimize workflows.
• Strong Communication & Discretion – Fluency in Italian and English and the ability to maintain absolute confidentiality regarding sensitive financial or board‑level data.
• Flexibility & Ownership – A full flexible approach, willingness to go the extra mile, and readiness to be on‑site as required to support the team.

Our Benefits & Perks

Health & Well‑being

• Unlimited paid time off
• Psychological support & mental health webinars with Serenis
• Extended parental leave
• Childcare leave

Growth & Development

• Professional development programmes
• Internal mobility program
• Language classes with Preply
• Internal workshops & training

Financial Support

• Stock Option Plan (with additional grants often provided based on performance)
• International relocation support
• Competitive salary
• Flexible Benefit budget
• Meal vouchers

Equal‑Opportunity Employer

At Satispay, we are proud to be an equal‑opportunity employer. We celebrate diversity and inclusion, welcoming individuals of all backgrounds. This opportunity is open to everyone, regardless of race, colour, religion, sex, gender identity, sexual orientation, and national origin.