Executive Assistant to CEO

An Italian leading company in the ICT Consulting sector, is looking for Executive assistant to CEO to enhance the support and provide top level assistance.

The ideal candidate has at least 5 years of relevant professional experience as an Executive Assistant and is able to play a strategic role in delivering specialized assistance directly to the Board Members of the Company.

He/She will collaborate to guarantee the seamless execution of daily operations and his/hers’ activities will be crucial for the entire team, making a substantial contribution to overall company’s productivitity and success.

The Role

As an Executive Assistant, the daily duties will include:

· Manage Complex agenda : update executive calendars, schedule meetings, teleconferences, and videoconferences across global time zones & geographies;

· Willing to travel frequently: join the Board Members during the official Company travels, ensuring availability and flexibility in planifications;

· Arrange International business travels : book and manage trips, including itineraries, agendas, flights, passports, trains, hotels, and car rentals;

· Act as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication;

· Handle confidential and sensitive information with the utmost discretion;

· Manage phone calls , filter requests, distribute correspondence on various projects, tasks;

· Assist in the planning and coordination of corporate events, conferences, and meetings;

· Editing of reports and Key presentations;

· Open, sort, and distribute incoming correspondence and organize deliveries.

Place of employement: Rome

Key requirements

· Proficient Business English ;

· Good knowledge of Portuguese ;

· Flexibility to travel abroad as needed;

· Ideally have completed secretarial studies/have a University Degree in business administration , communication and administration, or similar;

· Very good Microsoft Office Suite skills (Excel, PowerPoint, Word) and other relevant software applications;

· Strong organizational skills and ability to prioritize and coordinate multiple tasks.

Nice to have

· Proactive attitude with resourceful problem-solving skills

· Elevated standing and aptitude for handling responsibilities: impeccable professional presence and ability to successfully manage the assigned responsibilities.