Executive Assistant to the Head of Communication and Social media coordinator

We are seeking a highly experienced Executive Assistant / Social Media Coordinator to support the Head of Communication and contribute to the execution of communication, social media, and event activities for a luxury brand based in the North-West province of Milan.

The role requires a professional with a strong executive assistant background, capable of operating with discretion, autonomy and attention to detail in a luxury and heritage context. Familiarity with premium or brand-driven environments and sensitivity to brand image, tone and reputation are essential.

Experience & qualifications

• Minimum 5+ years of experience as an Executive Assistant or in a senior administrative support role, preferably supporting senior executives
• Previous experience in luxury, heritage, automotive, design or premium brand environments is highly desirable
• Strong understanding of corporate communication and brand-sensitive environments
• Excellent command of Italian and English , both written and spoken; additional languages are a plus

Skills & competencies

• Exceptional organizational and planning skills
• Strong executive presence and professional demeanor
• High level of discretion, confidentiality and reliability
• Excellent written and verbal communication skills
• Ability to work autonomously in a structured yet agile organization
• Attention to detail, precision and a quality-driven mindset
• Proficiency in standard office tools; familiarity with social media platforms is an advantage

Contractual framework

• Employment contract governed by CCNL Metalmeccanico (Industria)
• Job level and compensation to be defined based on experience and seniority, in line with the applicable CCNL classification.
• Indicative Range: Total package between €40k and €50k
• Full-time position

Soft skills

• Discreet, professional and trustworthy
• Proactive and solution-oriented
• Strong sense of responsibility and ownership
• Team-oriented with a hands-on and collaborative approach

Key responsibilities:

Communication assistance & strategic support

• Provide high-level executive assistance to the Head of Communication, managing presentations, agendas, meetings, correspondence and priorities
• Act as a trusted partner, anticipating needs and ensuring effective coordination of activities
• Prepare executive-level presentations, reports, briefing notes and internal / external communications
• Handle confidential and sensitive information with discretion
• Coordinate business travel, meetings and interactions with internal departments and external stakeholders

Communication & brand support

• Support the planning and execution of internal and external communication initiatives in line with the brand’s heritage, positioning and corporate strategy
• Ensure consistency of messaging, tone of voice and visual identity across all communication materials
• Liaise with internal departments (management, design, production, sales) and external partners (agencies, media, consultants)
• Support content coordination across corporate communication channels

Social Media coordination

• Coordinate and schedule social media content in alignment with brand positioning and communication strategy
• Support the development and maintenance of the editorial calendar
• Coordinate content sourcing and approvals with internal stakeholders
• Monitor social media channels and prepare performance summaries

Events & institutional representation

• Support the organization and execution of high-profile events, including product unveilings, press events, exhibitions, fairs and institutional meetings
• Coordinate event logistics, suppliers, venues, invitations and materials
• Provide on-site support ensuring brand excellence, attention to detail and consistency with luxury standards
• Support post-event follow-up, reporting and documentation

Administrative & operational support

• Support budget monitoring, supplier contracts, purchase orders and invoices related to communication and events
• Maintain structured archives, contact databases and communication documentation
• Provide operational and organizational support to the team