Executive Assistant

At AlixPartners we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. We prize diversity and inclusion, the intellectually curious, the inventive, and the forward-thinking. We invite you to influence the way we work and define the way we embrace tomorrow. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.

AlixPartners has embraced a hybrid work model to provide flexibility and support our employees’ work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances.

What you’ll do

The main focus of this role is to provide support to our PMDs across a range of duties and ad-hoc tasks within the Milan office. The role reports to the Milan Office Manager.

The role requires a very high level of proactivity, strong organizational skills and high attention to detail as well as excellent command of the English language, both verbal and written. Role holders will need to be confident liaising with clients and dealing with senior-level individuals both internally and externally. The individual must demonstrate exceptional interpersonal skills and be always approachable and enthusiastic yet professional.

The successful candidate will have a hands-on proactive attitude and be comfortable working independently, taking the initiative to get things done. A flexible approach is essential as well as the ability to anticipate the needs of PMDs coupled with confidence in delivering high standards of service at all times. Tasks will include:

Key responsibilities and accountabilities

• Providing full administrative support to the Partners & Managing Directors.
• Administering travel arrangements and expenses.
• Complex diary management including organizing internal and external meetings and managing any logistics that may be required.
• Working collaboratively with the Office Manager and other Assistants where necessary and providing cover for holiday/absence.
• Developing a good understanding of our firm to support business development activity including organizing internal meetings/lunches/client-facing team building.
• Producing, designing, formatting, and collating documents in Word, Excel, and PowerPoint.
• Ability to identify/implement new processes if required.

This list is not prescriptive and could include a variety of tasks which will be dependent on the needs and requirements of specific consultants.

Personal competencies

• Minimum 5 years of professional experience working as Assistant for Senior Executives, preferably within a global professional services environment
• Excellent organizational skills, able to prioritize/multi-task and work to structured deadlines.
• Excellent Italian and English communication skills (verbal and written).
• Proactivity, self-motivation and can-do approach are paramount requirements.

• Strong Microsoft skills (advanced working knowledge of Word, Excel, and PowerPoint).

What you’ll need

• An interest in learning about the business/processes and ability to learn quickly.
• A hands-on approach with a willingness to adapt to changing needs and circumstances and flexibility to cover whatever needs arise.
• Ability to concentrate on routine tasks whilst maintaining appropriate focus on our strategic vision.
• Team spirit, with excellent inter-personal skills, a collaborative approach and the ability to form strong working relationships at all levels.
• High level of accuracy and attention to detail.
• Discreet and able to handle highly sensitive information in confidence.
• Willingness to work outside of normal business hours, and in particular as unique projects/needs arise.
• Ability to work full-time in an office and remote environment.
• Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners’Code of Conduct and foster an inclusive environment with people at all levels of an organization

The firm offers market-leading benefits that provide flexible options to support our employee’s needs including health benefits to help prioritise their physical and emotional well-being, time-off policies to help to recharge and financial/ retirement benefits that offer income protection and support long-term planning.

The benefit type and level differ per location.

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, colour, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran , or disability.

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