Facility Manager

The Facility Manager supervises and coordinates the day-to-day maintenance and repair of buildings, grounds, and associated equipment. He/she keeps the facility running efficiently by overseing staff that installs, inspects, repairs, and maintains building systems. The Facility Manager must also find new ways of managing facilities reducing costs and improving efficiency, productivity and safety.

Main responsibilities and duties

• Negotiate and lead rental contracts of all buildings
• Overseeing and agreeing contracts and providers for services including security, cleaning, catering, technology, etc.
• Ensuring that a safe and equitable environment exists at all times for Cedic sites
• Coordinate activities with suppliers
• Define the materials to purchase and prepare purchase requests
• Adhere to a function within all established safety policies, procedures, and applicable regulations including assuring all aspects of a safe work environment for employees, customers and more in general to all externals
• Review and analyse reports; may make recommendations based on reports
• Assist with budget preparation including project budgets
• Strive for productivity initiatives to optimize facility running costs
• Administer preventative maintenance/maintenance program, schedule maintenance and shutdowns supervising technicians and relevant assigned Companies
• Waste management and related documentations
• Coordinate the local car fleet distribution and management of mobile phones.
• Advising businesses on increasing energy efficiency and cost-effectiveness
• Take responsibility for all keys that access all doors in each facility

Health and Safety Manager:

• implement and monitor compliance with company health, safety, and environmental policies and procedures to ensure a safe workplace environment.
• Investigate accidents or incidents to determine causes and to find ways to prevent them in the future.
• Develop and deliver HSE training programs to employees and management to enhance safety awareness and practices.
• Making regular site inspections.
• Planning safe working practices and making necessary changes.
• Keeping up to date and ensuring compliance with current health and safety legislation.

Mobility Manager:

• Promote and manage Cedic sustainable mobility.
• Create of a Home-Work Travel Plan (PSCL).

Key Competencies / Qualifications /Skills

• Minimum 5 years previous experience in facility management and/or office management
• Good knowledge of safety management systems and environmental requirements
• Being able to complete tasks efficiently and without very close supervision
• To work autonomously and make informed decisions
• Organisation, time management, prioritising and the ability to handle a complex, varied workload
• Ability to work and produce required information within tight timescales
• Good knowledge of all Microsoft word, PowerPoint, Excel
• Good Interpersonal and communication skills
• Flexibility
• Ability to demonstrate pro-active engagement with all levels within projects to drive and promote leadership and behavioural change
• Ability to standardize good practices and lessons learnt
• Understanding of infrastructures
• Care of details
• Fluent English