HR Administration Specialist

We are currently seeking an HR Administration Specialist to join our dynamic team in Piove di Sacco (PD), Italy.

Responsibilities

• Manage and update employee records in HR systems, ensuring data accuracy and completeness
• Contribute to supporting administrative management throughout the employee lifecycle
• Maintain and organize HR documentation in compliance with applicable regulations and company policies
• Manage the time and attendance system
• Collaborate with the payroll team to ensure accuracy and timeliness of input data
• Manage company fleet administration: liaise with external vendors and employees, monitor and update fleet-related reports, prepare and support necessary checks, verify and approve invoices, distribute fuel cards, and support drivers in handling issues and escalations
• Support HR Business Partners (HRBP) with reporting activities and data analysis
• Prepare HR reports (headcount, KPIs, administrative checks) and provide support during internal and external audits
• Support the HRBP team with daily administrative activities
• Provide assistance to employees on administrative topics (time and attendance, documentation, benefits)
• Contribute to the dissemination and proper application of HR policies

Qualifications

• At least 2 years of previous experience in HR administrative roles
• Familiarity with HR systems/software and time and attendance tools
• Experience supporting payroll processes
• Good knowledge of the English language
• Strong organizational and administrative skills
• Excellent communication and interpersonal skills
• High level of accuracy, attention to detail, and discretion
• Good knowledge of Microsoft Office (especially Excel)
• Knowledge of key HR processes
• Knowledge of Italian labor law
• Ability to manage multiple tasks and prioritize effectively in a dynamic environment

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to If you are interested in applying or learning more about this role, please visit the company’s career page located at Vertiv.com/Careers