Junior Administrative Assistant

About Us

We are a leading multinational company specializing in the production of high-quality components for household appliances. With a commitment to innovation and excellence, we serve a global customer base, providing solutions that enhance the efficiency and functionality of household refrigeration systems.

Responsibilities

• All topics related to agendas' management - To administrate the executive's agendas minimizing the conflicts in routines, checking the different demands - from the executives as well as the office environment - in a way to anticipate needs and filter priorities;
• Travel arrangements - To manage the CONCUR system, travel expenses and all the logistics of the national and international trip focusing on security, budget, itineraries and connections, as well as hiring/negotiating the ground transportation;
• Expenses management - To manage the budget system, administrate the total logistics of the area, profit plan, outlook, expenses reductions and payments;
• Top Management events organization - To organize global events and institutional guests reception;
• Prepare and manage reports, financial analysis and KPI’s;
• Daily office organization and routine.

Systems

• Have extensive knowledge of the IT systems (Outlook, Google, Office, SAP, CONCUR, BI);
• Manage the Budget system, administration of all area logistics (payments, various acquisitions, building maintenance);
• Have extensive knowledge of the different forms of virtual connections to facilitate meetings (Zoom, Webex, Meet, Teams).

Knowledge, Skills, & Abilities requested

• High school or university degree Diploma or equivalent;
• Experience in overseeing budgets and expenses and in developing internal processes and filing systems;
• Fluent in English and Italian language;
• Strong verbal communication skills, able to skillfully communicate with a variety of audiences with little direction;
• Excellent organizational and prioritizing skills, with ability to multi-task, meet deadlines and accurately manage details while working with different people;
• Ability to maintain confidentiality of information related to the company and its employees;
• Ability to work within a fast-paced environment.

Workplace: Pordenone (PN)