Project Coordinator - Construction

Project Coordinator - Construction

Castelfalfi, situated between Pisa, Florence and Siena, is a green estate where a medieval village meets contemporary luxury hospitality.

The Castelfalfi project is expressed through three interconnected elements integrated into the landscape and the culture of the region: outstanding hotellerie, organic agriculture and real estate development. At the heart of everything is an authentic attention to people, spaces and the history of the place, which makes Castelfalfi a lively and welcoming community. Certified Great Place to Work, Castelfalfi confirms each day its attention to the well‑being of people, creating an environment where authenticity, excellence and reciprocity coexist in harmony.

We are looking for a Project Coordinator - Construction.

Responsibilities

• Support planning of project activities (design, permitting, procurement, construction, handover).
• Update schedules, monitor progress and prepare periodic reports.
• Draft meeting minutes, manage follow‑up and track decisions.
• Support management of SAL, accounting of works and technical documentation.
• Operational coordination of designers (architects, engineers, interior, landscape, specialist consultants).
• Collect, verify and file project documents.
• Support interdisciplinary alignment and interference control.
• Support bid request activities (RDO), collect quotes and prepare comparative tables.
• Support technical and economic negotiation under the supervision of the Senior Project Manager.
• Verify supplier documentation (technical sheets, samples, mock‑ups).
• Participate in site inspections.
• Support quality control of workmanship and materials.
• Verify compliance with specifications, company standards and project requirements.
• Support snagging list management and completion activities.
• Collect as‑built documentation, operation and maintenance manuals, plant certifications.
• Support handover to Facility Management / Operations.

Qualifications

• Previous experience in technical or coordination roles in construction / real estate.
• Basic knowledge of construction regulations and site safety (D.Lgs. 81/08).
• Good mastery of planning and reporting tools.
• Ability to read technical drawings and quantity takeoffs.
• Basic knowledge of technical equipment.
• Familiarity with BIM processes constitutes a preferred qualification.
• Excellent knowledge of the Office package (especially Excel).
• AutoCAD usage.
• MS Project or equivalent tools.
• Fluent Italian.
• Technical English at least B2 level.
• Strong organizational skills.
• Precision and attention to detail.
• Teamwork orientation in multidisciplinary teams.
• Proactivity and problem‑solving orientation.
• Ability to work on multiple tasks concurrently.
• Clear and structured communication.

Contract Conditions

• Salary will be assessed during the selection process, depending on professional background, market and company context.

Benefits

• Access to the company cafeteria also on days off.
• Access to staff‑reserved events.
• Targeted training experiences based on role and team needs.
• Discounts on catering, wellness and sporting activities within the resort and estate.
• Housing allowance solutions for staff located outside the area, where applicable.

Equipment Provided

• Professional equipment suitable for the role.

Work location: Castelfalfi (FI).

Work authorization: Legal right to work in Italy is required.

This selection is open to candidates of all sexes, in accordance with D.Lgs. 198/2006 and current equality legislation, and to persons of any age and nationality in compliance with the law.