Senior Executive Assistant

Location

Milan - Main Office

Employment Type

Full time

Department

Deliveroo Cost Center Hierarchy Europe Italy Italy Italy

The Executive Assistant supports the General Manager (GM) by managing schedules, communications, strategic administrative tasks, and cross-functional coordination. This role requires confidentiality, proactivity, and the ability to operate in a fast-paced environment.

Key Responsibilities

• Manage the GM’s calendar, appointments, travel arrangements, and meeting logistics.
• Act as the main point of contact between the GM and internal/external stakeholders.
• Prepare presentations, reports, meeting documents, and executive correspondence.
• Support the GM in prioritizing daily activities, deadlines, and strategic initiatives.
• Coordinate leadership team meetings, agendas, minutes, and follow-up actions.
• Collect information for company statistics, compile information, maintain and update databases and docs.
• Handle confidential information with the highest level of discretion.
• Assist with project coordination and cross-team communication.
• Collaborate with Office Manager and People Team in organizing team events, offsites, workshops, All Hands, ecc.
• Manage expense reports and administrative processes related to the GM’s activities.
• Represent the GM professionally and ensure efficient communication flow across the organization.

Skills & Qualifications

• Excellent organizational and time-management skills.
• Strong verbal and written communication both italian and english.
• High level of discretion and confidentiality, professionalism, and emotional intelligence.
• Ability to anticipate needs and proactively resolve issues.
• Experience supporting senior leadership or executives preferred.
• Proficiency with productivity tools (Google Workspace - Microsoft tools).
• Be a team player - collaborate and work closely with the Leadership Team and all employees.

Workplace & Benefits

At Deliveroo we know that people are the heart of the business and we prioritise their welfare. Benefits differ by country, but we offer many benefits in areas including healthcare, well-being, parental leave, pensions, and generous annual leave allowances, including time off to support a charitable cause of your choice. Benefits are country-specific, please ask your recruiter for more information.

Diversity

At Deliveroo, we believe a great workplace is one that represents the world we live in and how beautifully diverse it can be. That means we have no judgement when it comes to any one of the things that make you who you are - your gender, race, sexuality, religion or a secret aversion to coriander. All you need is a passion for (most) food and a desire to be part of one of the fastest-growing businesses in a rapidly growing industry.

We are committed to diversity, equity and inclusion in all aspects of our hiring process. We recognise that some candidates may require adjustments to apply for a position or fairly participate in the interview process. If you require any adjustments, please don't hesitate to let us know. We will make every effort to provide the necessary adjustments to ensure you have an equitable opportunity to succeed.