Shutdown Coordinator

For our own projects, we are looking for: Shutdown Coordinator

MISSION:

We are seeking a proactive and organized Shutdown Coordinator to join our team in the Oil & Gas sector. The successful candidate will be responsible for supporting the Head of Maintenance in the preparation and execution of shutdowns lasting over a week. This role will play a key part in planning, coordinating contractors, and ensuring compliance with HSE procedures throughout the shutdown lifecycle.

TASKS:

• In coordination with the Contract and Procurement department, organizes pre-selection of contractors, drafting calls for tender, technical and commercial adjustments, and participates in the final selection of contractors.
• Support FFSD manager in spare parts demand, check availability in the warehouse, proceed with specific purchase orders whenever required.
• Acknowledge HSE objectives for the shutdown from the FFSD manager.
• Proposes and coordinates updates to site procedures for shutdown, drafting any missing or specific procedures.
• Collect HSE procedures, MoS prepared by contractors, JRAs related to each complex to prepare dedicated dossier.
• Ensures contractors are informed of and comply with HSE rules.
• Participates in safety audits during shutdowns and implements corrective actions.
• Consults with experts to assess the relevance of requested work.
• In coordination with the Contract and Procurement department, organizes pre-selection of contractors, drafting calls for tender, technical and commercial adjustments, and participates in the final selection of contractors.
• Define with FFSD manager the scope of work.
• Prepare detailed planning for the SoW defined with optimization of time schedule and resources.
• Manage optimized plan and prepare co-activities matrix.
• Organizes and coordinates work definition meetings and drafts and circulates minutes.
• Coordinates preparation for all shutdown activities (Maintenance, New Construction, and Projects).
• Organizes technical files and practical preparation, including logistics and infrastructures, for all aspects of the shutdown.
• Proposes the shutdown budget, ensuring that the best technical and economic solutions are chosen, and reports to line management and the Steering Committee.
• Manages the shutdown documentation to ensure it is efficient and accurate. This documentation will be filed after the shutdown.
• Support FFSD manager in drafting REX.

REQUIREMENTS:

• Engineering degree or equivalent with extensive experience in Maintenance, Field Operations, or Project Management within the Oil & Gas industry.
• 5–8 years of related experience in a similar role.
• Strong analytical, organizational, and communication skills.
• Familiarity with technical standards and international norms in related disciplines.
• Solid knowledge of contracts and budget management.
• Proficient in planning techniques and tools such as Primavera.
• High attention to detail and strong reporting abilities.
• Fluent in English and Italian, written and spoken.

OTHER DETAILS:

• Job Location: Guardia Perticara (Potenza), Italy, with frequent visits to Tempa Rossa Site/offices – Basilicata.
• Contract Duration: 3 years.
• Starting date: September/October 2025.
• Working Schedule: Monday to Friday, 8 hours per day.