Tender Specialist

We are looking for someone, who will support vendor qualification and supplier portal management, as well as the preparation and management of public and/or private tenders for our Tender Office located in Milan. The role will work closely with the Tender Team and internal departments, contributing to daily operations and gradually developing skills in tender procedures and compliance documentation.

Duties and Responsibilities

• Registration on supplier portals, completion, maintenance and renewal of qualification processes, including the upload of all required documentation and completion of company data.

• Completion of ESG sustainability questionnaires on dedicated platforms

• Update of corporate, administrative and compliance documentation. Monitoring of deadlines, renewal requests and document updates

• Verification of accuracy and completeness of uploaded information

• Coordination with internal departments (Technical, HR, Finance, HSE, Quality, Legal) and external consultants, as required, to collect the necessary documents and information.

• Monitoring of tenders, notices and expressions of interest on telematic platforms and official channels.

• Analysis of specifications and tender documentation in order to identify the technical, economic and legal requirements. (ESPD/DGUE, declarations, annexes, forms, powers of attorney, PASSOE where required, certificates, etc) end verifying compliance

• Preparation of administrative, economic and technical documentation in accordance with the specifications required by the tenders.

• Collection and update of corporate documents in coordination with internal departments, banks and external consultants (Bid/Performance bond included).

• Knowledge of ANAC portal to generate CIG contributions and FVOE maintenance

• Management of e-procurement telematic platforms for participation in tenders

• Checking the formal and substantive compliance of bids before submission (in cooperation with Sales/Technical team), ensuring that deadlines are met.

• Management of requests for clarification, communications and additions with the contracting authorities.

• Archiving and traceability of tender documentation in accordance with company procedures.

• Post-tender follow-up and support, such as analysis and reporting for performance evaluation and improvement of participation processes.

• Support in the award and contracting phase: preparation of the documents and declarations to finalize the award of the tender, up to the signature of the contract, including verification of requirements and collection of certifications (DURC, certificates, bank references, performance and/or extra bonds, etc.).

• Collection of signed antimafia declarations.

• Maintenance of a structured and up‑to‑date document database

Requirements

• High school diploma or equivalent experience

• At least 4 years of experience in a Tender Office for tender preparation and qualification procedures

• Basic knowledge of the Italian Public Procurement Code - Codice degli Appalti (D.Lgs. n. 36/2023)

• Familiarity with e‑procurement or supplier qualification platforms

• Interest in tender procedures and vendor qualification activities

• Accuracy, reliability and organizational skills

• Ability to manage multiple tasks and deadlines

• Basic familiarity with digital signatures and certified email (PEC)

• Fluency in Italian and English is a must.

What we offer

• Hybrid work, with 1 day/week in the office in Milan, Italy.

• International and multicultural working environment, which provides a unique opportunity to improve the way we support our customers by interacting with colleagues and partners from all around the world.

• Benefit package consists of employee assistance program, company pension scheme and medical plan, etc.

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The successful candidate's starting wage will be determined based on permissible, non-discriminatory factors such as skills and experience.

Itron is proud to be an Equal Opportunity Employer. If you require an accommodation to apply, please contact a recruiting representative at or email